General Privacy Notice

GENERAL PRIVACY NOTICE

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that

data (for example a name, photographs, videos, email address, or address). Identification can be

directly using the data itself or by combining it with other information which helps to identify a living

individual. The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.

Who are we?

This Privacy Notice is provided to you by WE ARE CORPORATE LTD, which is the data controller for

your data.

We may need to share your personal data we hold with contractors or employees so that they can carry out their responsibilities to the company. If we and any of the other data controllers listed above are processing your data jointly for the same purposes, then the company and the other data controllers may be “joint data controllers” which mean we are all collectively responsible to you for your data. Where each of the

parties listed above are processing your data for their own independent purposes then each of us will

be independently responsible to you and if you have any questions, wish to exercise any of your rights

(see below) or wish to raise a complaint, you should do so directly to the relevant data controller.

A description of what personal data WE ARE CORPORATE LTD processes and for what purposes is set out in this Privacy Notice.

WE ARE CORPORATE LTD will process some or all of the following personal data where necessary to perform its key administrative or operational tasks for producing or maintaining its projects/programmes

Your name, title, alias, photograph, footage;

Your contact details such as telephone numbers, addresses, and email addresses;

Where they are relevant to the services provided or where you provide them to us, we may process information such as gender or age

WE ARE CORPORATE LTD will comply with data protection law. This says that the personal data we hold about you must be:

Used lawfully, fairly and in a transparent way.

Collected only for valid purposes that we have clearly explained to you and not used in any

way that is incompatible with those purposes.

Relevant to the purposes we have told you about and limited only to those purposes.

Accurate and kept up to date.

Kept only as long as necessary for the purposes we have told you about.

Kept and destroyed securely including ensuring that appropriate technical and security

measures are in place to protect your personal data to protect personal data from loss, misuse,

unauthorised access and disclosure.

We use your personal data for some or all of the following purposes:

To deliver services including to understand your needs to provide the services that you

request and to understand what we can do for you and inform you of other relevant services;

To contact you by post, email, telephone.

To enable us to meet all legal and statutory obligations ;

To promote the interests of the company;

To maintain our own accounts and records;

To seek your views, opinions or comments;

To notify you of changes to our facilities, services, events and staff

To send you communications which you have requested and that may be of interest to you.

To process relevant financial transactions including payments for goods and

services supplied to the company

What is the legal basis for processing your personal data?

Most of your personal data is processed for provision or commissioning of production services, projects or programmes.  Sometimes it is necessary to process personal data of people that are part of or that are using the services of WE ARE CORPORATE LTD. We will always take into account your interests and rights. This Privacy Notice sets out your rights and the company’s obligations to you. Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Sharing your personal data

This section provides information about the third parties with whom we may share your personal

data. These third parties have an obligation to put in place appropriate security measures and will be

responsible to you directly for the manner in which they process and protect your personal data. It is

likely that we will need to share your data with some or all of the following (but only where necessary):

a) Third party service providers entrusted with processing activities and duly appointed as processors when required by applicable laws e.g. cloud service providers, other entities of the group, providers of services instrumental to or supporting the Company Service including for companies that provide IT services, experts, consultants, insurers, lawyers and companies resulting from possible mergers, demergers, or other transformations;

b) Company personnel or affiliates in their capacity as data controllers or data processors;

c) Business partners after your prior consent, the Company may share your personal data with business partners operating in the sectors named within that specific consent to permit them to send you marketing communications; and

d) Competent authorities in order to comply with applicable laws and regulations.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other

records for an extended period of time. For example, it is currently best practice to keep financial

records for a minimum period of 8 years to support HMRC audits or provide tax information. We may

have legal obligations to retain some data in order to defend or pursue claims. In some cases

the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for

contract claims). In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.

International transfers

For certain projects we may share your personal data outside of the European Economic Area (EEA).  When we send your personal information outside of the EEA to a country not recognised as providing appropriate protections, we will put in place appropriate contracts or other safeguards to ensure your rights are protected.

Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify

your identity for your security. In such cases we will need you to respond with proof of your identity

before you can exercise these rights. Please be aware that these rights are not always absolute and there may be some situations in which you cannot exercise them or they are not relevant.  Please also be aware that, as explained below, these rights will not apply to the extent that they are incompatible with the Special Purposes.

1) The right to access personal data we hold on you

At any point you can contact us to request the personal data we hold on you as well as why

we have that personal data, who has access to the personal data and where we obtained

the personal data from. Once we have received your request we will respond within one

month.

There are no fees or charges for the first request but additional requests for the same personal

data or requests which are manifestly unfounded or excessive may be subject to an

administrative fee.

2) The right to correct and update the personal data we hold on you

If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your

data will be updated.

3) The right to have your personal data erased

If you feel that we should no longer be using your personal data or that we are unlawfully using

your personal data, you can request that we erase the personal data we hold.

When we receive your request we will confirm whether the personal data has been deleted or

the reason why it cannot be deleted (for example because we need it to comply with a

legal obligation).

4) The right to object to processing of your personal data or to restrict it to certain purposes only

You have the right to request that we stop processing your personal data or ask us to restrict

processing. Upon receiving the request we will contact you and let you know if we are able to

comply or if we have a legal obligation to continue to process your data.

5) The right to data portability

You have the right to request that we transfer some of your data to another controller. We will

comply with your request, where it is feasible to do so, within one month of receiving your

request.

6) The right to withdraw your consent to the processing at any time for any processing of data to

which consent was obtained

You can withdraw your consent easily by email (see Contact Details

below).

7) The Special Purposes

The General Data Protection Regulation (“GDPR”) and the Data Protection Act 2018 (“the Act”) require us to use your personal data within the legal framework explained in this Privacy Statement and in accordance with your rights under the GDPR (which we explain above).

However, the GDPR and the Act contain an exemption which allows us and the project or programme broadcaster not to apply aspects of this legal framework and your rights if they are not compatible with the artistic purposes of the project or programme and there is a public interest in broadcasting the project or programme.  This exemption is known as the “Special Purposes” exemption.  Consequently, please be aware that aspects of the legal framework explained in this Privacy Statement and your rights under the GDPR may not apply where they are not compatible with the Special Purposes.

8) The right to lodge a complaint with the Information Commissioner’s Office.

You can contact the Information Commissioners Office on 0303 123 1113 or via email

https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office,

Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will

provide you with a new notice explaining this new use prior to commencing the processing and setting

out the relevant purposes and processing conditions. Where and whenever necessary, we will seek

your prior consent to the new processing.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on http://www.wearecorporate.co.uk/privacy This Notice was last updated in March 2019.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold

about you or to exercise all relevant rights, queries or complaints at:

The Data Controller, WE ARE CORPORATE LTD email: info@wearecorporate.co.uk